Setup A Call Tips and Strategies for an Effective Conference Call
What is Setup A Call?
Setup A Call is an innovative web-based software that will revolutionize the way conference calls are arranged. The most time-consuming and frustrating part of a teleconference is selecting a time and date that fits all attendees busy schedules. Setup A Call virtually eliminates the scheduling nightmare by automating the call setup process.
Why Setup A Call?
Setup A Call is an innovative Web 2.0 software company that enables better group communications by easily facilitating the way conference calls are arranged. The frustration created trying to organize the call with multiple dates, multiple email platforms, companies, and attendees all trying to achieve the same goal creates a scheduling nightmare. Setup A Call automates the process with a unique 1-2-3 call setup. This Web 2.0 application is web-based and provides a unique process by which the call organizer simply contacts and coordinates all conference invitees simultaneously. Setup a Call provides efficient, secure coordination of busy schedules that increases productivity across the board.
Why teleconferencing?
- Air-travel is expensive and unreliable - today the expense and unreliability of the airline industry has made teleconferencing a much better solution by saving time, expense and decreases the chance of increased vacancies related to air travel.
- Saves time – travel can take an enormous amount of time. Conferencing eliminates the time needed for travel as well as the considerable expense.
- Better attendance – conference calling technology is widely available. This allows attendees to access calls from any location with the appropriate telephone technology.
- Geographic, physicals disabilities or weather related obstacles – these can make face-to-face meetings difficult risking key participants to not being able to attend. Teleconferencing increases the likely hood that all stakeholders will be included in the conference call meeting.
Effective Management of a Conference Call
- Call chair – the conference must have a call chair. They have organized the call to discuss a particular topic that can involve many stakeholders.
- Planning ahead – the call chair must give sufficient notice of the date and time for the call to maximize participation.
- Better exchange of ideas – more attendees involved in the project creates a better environment for the exchange of ideas. It also eliminates the need to reconvene the meeting because of key absentees.
- Call agenda – call chair must have a clear agenda and make clear priority action items.
- Provide documents ahead of time – any pertinent documents required for the call must be made available ahead of time so that all participants have the information they need well before the call. This gives them time to review documents prior to the call and makes for a more effective meeting.
- Introduce all participants- the chair should introduce all key attendees or go around to each person to state they’re name clearly and what part of the project they manage.
- Manage the call – it is important for the call organizer to manage the call effectively. With many participants, the call can easily get side tracked or have speakers talking over each other.
- Too many attendees – the call chair must manage the number of attendees on the call. By limiting the call to only key members the call will be much more effective.